How-To Guideline for
PAC Funding Support Requests
If you have an initiative or a need for extra-curricular financial support, it can be proposed to the PAC Executive at a monthly meeting, and the PAC will consider and decide upon the request.
Please submit a written proposal at least 10 days prior to the monthly meeting (1st Wednesday of each month). This will also add your request to the Agenda. Having at least 1 representative present at the PAC meeting to answer any questions would be useful.
In a nutshell, the basic procedure is the following:
1) Submit a written proposal to PAC Chair: email@example.com
2) Request to have your proposal added to the Agenda of a monthly meeting
3) Present your proposal at the meeting
Information to include in your written proposal:
-name of individual plus contact info
-name of programme and location e.g. Seven Summits, Rossland
-in case of field trip or outing:
-date of trip
-description of trip
-cost per student
-number of students involved
-how much are you requesting from PAC
-what is your proposed budget for said event or items
-what other means are you doing, or have done, to raise funds to cover necessary expenses
-in case of items for purchase:
-what materials do you wish to purchase
-have you explored other avenues from which to obtain said materials
-what are the goals you hope to accomplish with this event or item purchase
The more details you can provide in your proposal, the better it would be in order to aid discussion and decision making.
After the event, trip, or purchases have been made, please submit receipts to our Treasurer (firstname.lastname@example.org).
Please note that the PAC is responsible for two pools of money: non-gaming grant, and gaming grant funding.
The PAC has complete autonomy with how the non-gaming grant funds are spent. However, this pool of funding is very small.
The majority of the PAC funds come from BC Gaming grants. There are very specific rules for what gaming grant funding can be used for.
PAC Gaming grant funding is intended to benefit students by enhancing their extracurricular opportunities.
For eligible and prohibited use of BC Gaming Grant funds, please refer to Section 4.1 of the Community Gaming Grants 2020 PAC & DPAC Guidelines and Conditions: